Legal Secretary / personal assistant

Responsibilities:

• Providing administrative and secretarial support to the Chief Legal Officer and the legal team in Moscow
• In-charge of all corporate secretarial work (incl. calling a meetings; keeping minutes of the meetings, drafting of resolutions and minutes, logistics of the meetings)
• Facilitating and organizing logistical arrangements, including:
  • Agenda management
  • Scheduling appointments
  • Coordinating meetings
  • Documents management
• Travel bookings and accommodation arrangements (at best available rates in a cost saving perspective)
• Alignment of tasks and sound coordination with department members
• Support, manage and coordinate visa applications
• Acting as point of contact for the department members
• Preparing expense reports
• Assist in the preparation of reports and presentations, if and when required
• Undertake ad-hoc projects and perform other administrative tasks
• Research, drafting memoranda in relation to administrative and legal issues
• Business correspondence

Requirements:

• Full time availability, ready to work overtime
• Fluent English is a must (oral&written), good writing skills
• Experience of working as a legal secretary or a secretary in an international or multi-national context not less than 2 years
• Understanding of deadlines, punctuality and responsibility
• Professional, well-organized, multi-task oriented, stress resistant person
• Ability to work with limited direction in a highly demanding environment requiring tact, sound judgement and reactivity
• Confident user of Microsoft Office programs (e.g., Word, Excel, PowerPoint)
• Legal education and experience of working as a legal secretary will be an advantage

Terms:

• Interesting active work
• Possibility for professional growth and development
• Compensation level is discussed with candidates
• Social package